Executive

                                                                    Contact Us Directly:

President & Tournament Coordinator

2010-11:  Devin Mulder                           devin.mulder@holyspirit.ab.ca

Vice President / Advertising
2010-11:  Rod Nieboer                            rodnieboer@yahoo.ca

Secretary / E-Mail Coordinator 
2010-11:  Chris Goruk                             chris.goruk@uleth.ca

Treasurer
2010-11:  Chase Barendregt                    chasebarendregt@hotmail.com

Statistician / Website Maintenance
2010-11:  Chris Goruk                             chris.goruk@uleth.ca

Scheduler / Booking Coordinator
2010-11:  Abby Davis                              abby.davis@lethbridge.ca 

Rosters / Singles List
2010-11:  Mike Pollard                            michael.pollard@lcvl.ca

Division Reps:

A-Division
2010-11:  Chase Barendregt                    chasebarendregt@hotmail.com

B-Division
2010-11:  Mike Doerksen                         dirkzoon@shaw.ca  

C-Division
2010-11: Rob Gelderman                        robertgelderman@hotmail.com

POSITION DESCRIPTIONS

President

  • Organize meetings with executive members (approximately 5 or 6 meetings over the course of the season;
  • Plan and chair start-up meeting (mid-summer);
  • Begin advertising for coming year, plan registration night, pre-season tourney, 2 captain’s meetings, year-end tourney, social, etc. with other members of executive;
  • Ensure general operation of league is running smoothly;
  • Address problems brought up by executive members & team reps;
  • Delegate any jobs (tournaments, social, etc.);
  • Review and discuss budget with treasurer;
  • Oversee gym rental agreements (LCC & City of Lethbridge);
  • Chair general meeting at year-end tournament to fill positions for next year’s executive;
  • Total time commitment over course of year is 30-40 hours over the 6 month season

Vice-President / Advertising

  • Assist President with all duties;
  • Coordinate with team hosting year-end social to book facility and finalize details;
  • Coordinate advertising toward the end of summer.  Create & hang posters, ad in the Lethbridge Recreational Guide, radio spots, get site posted on the City of Lethbridge website;
  • Total time commitment is <10 hours depending on help required by President.

Secretary / E-Mail Coordinator

  • Record minutes at all executive and team rep meetings & distributing to executive and team reps respectively;
  • Maintain and update e-mail addresses for team reps, singles list players and executive members;
  • Sends out e-mail notifications for captains meetings and registration;
  • Distributes schedules and singles lists to team contacts via e-mail;
  • Forwards any incoming correspondence to LCVL's website to the appropriate executive member;
  • Total time commitment is 2-4 hours/month; extra time is required at the beginning of the season.

Treasurer

  • Attend registration meeting to collect and deposit registration fees (2 hours);
  • Prepare a budget (1 hour);
  • Report to executive on finances of league (2 hours cumulative over the year);
  • Balance monthly bank statement (15 minutes/month);
  • Pay for gym rentals, advertising materials, website cost, year-end prizes, etc.;
  • Collect monies charged to teams for defaults;
  • Total time commitment is less than 8 hours for season.

 Statistician / Website Maintenance

  • Collect & record weekly results from each division rep;
  • Submit weekly results to the Lethbridge Herald;
  • Record any forfeits/defaults over course of the year and advise President & Treasurer of required payment of performance bonds;
  • Post schedules, weekly results, events, upcoming tournaments, general news, registration details, etc. on website;
  • Keep executive members list current on website;
  • Advise scheduler of teams moving between divisions after each rotation;
  • Determine positioning for year-end tournament;
  • Total time commitment is <30 minutes/week with increased time required at the end of each round and the start/end of the season.

Scheduler / Booking Coordinator

  • Contact the Fritz Sick and LCC with our required time slots for the up-coming volleyball season during the month of February;
  • Book the facilities.  Includes gym time for the pre-season tournament in September, weekly league play for A, B, and C Divisions, year-end tournament in March, Snowball Tournament in February;
  • Once the facilities are booked and you have counted your weeks to ensure you have enough, you need to double check that the facilities are not booked on holidays (ex. Halloween, Reading Week, Christmas) and that you find make-up nights available for them. It is much easier to do this earlier in the year than later.
  • Determine schedules for each round of play for each division based on the number of teams in the league.
  • Total time commitment is 8-10 hours (8 hours for scheduling, 2 hours for facility bookings)

Tournament Coordinator

  • Description to be posted

Rosters / Singles List

  • Description to be posted

Division Reps

  • Gather and report game scores to statistician by e-mail and make calls to team captains if the scores are not submitted on a timely basis;
  • Obtain and keep original score sheets to determine tie-breakers at end of rotations;
  • Act as a middle-man to bring team’s concerns to the executive;
  • Report mis-conduct on the court, forfeits/defaults & other problems to executive members;
  • Mitigate concerns/problems between teams within division;
  • Ensure games start on time;
  • Know the rules;
  • Total time commitment is <15 minutes/week if scores are submitted on time.